Staff: Educational Course Procedures

Course Approvals Overview

The Educational Course Approval Form is used primarily for college or university credit courses.

Courses must be approved in advance of registration. This is especially important for courses being used toward a lane change, as the MEA contract requires all courses used for lane changes to be pre-approved.

Before registering for a course:

  1. Complete the Educational Course Approval Form

  2. Submit the form with a course description.

  3. Wait for approval before registering for the course.

Refer to the MEA contract, Article XXXIV for additional information regarding course approval requirements and qualifications.

Course Reimbursements Overview

By contract, ONE approved educational course may be submitted for reimbursement each fiscal year upon successful completion.

To qualify for reimbursement, the course must meet all of the following requirements:

FY27 Reimbursement Requirements

  1. Pre-Approval - The course must be approved before registration.

  2. Receipt Provided - Submit the payment receipt to Central Office at the time of registration for the course.

  3. Successful Completion - The course must be completed with a grade of C or higher. Documentation showing the final grade must be submitted.

  4. Course Completion Date - The course must be completed after July 1, 2026 and by June 15, 2027.

Course Approval Instructions

  1. Download and complete the Course Approval Form. Attach a course description when submitting the form.

  2. Submit both documents. Email or send by interoffice mail the completed form and course description to Dyana Bogdan, Central Office.

  3. Allow 1-2 weeks for processing. Once the form has been reviewed and signed by the Assistant Superintendent for Teaching & Learning, a copy will be scanned and emailed back to you for your records.

  4. Submit your payment receipt. Once your course has been approved, submit the payment receipt to Dyana at Central Office so the funds can be encumbered.

Course Reimbursement Instructions

Submit the required documentation to Central Office, Attn: Dyana Bogdan, by email or interoffice mail. FY27 Deadline: Your final grade must be received no later than June 15, 2027 to qualify for reimbursement.

Step 1: At the Time of Registration

Submit your payment receipt immediately upon registering for the course.

The receipt must clearly show:

  1. Your name

  2. Course name and college/university

  3. Amount paid and date paid

  4. Method of payment

A copy or screenshot of the receipt is acceptable.

Step 2: After Course Completion

Submit proof of successful completion showing:

  1. Your name

  2. Course name

  3. College/university

  4. Final grade of C or higher

  5. Date the course was completed (semester and/or year if before June 15)

A copy of your final grade or transcript is acceptable. An official transcript is not required for reimbursement.

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  • Please plan ahead. Interoffice mail may not be reliable when submitting paperwork within one week of the June 15 deadline. If you are close to the deadline, please email your documentation to ensure it is received on time.

  • Once all required documentation has been received and processed, reimbursement checks are mailed to your home address. Be sure to let Dyana know if you have moved recently. Allow approximately 3-4 weeks for processing and mailing.

  • If you have questions on paperwork and reimbursements, please email dyana.bogdan@mansfieldschools.com or call x10224.

This information is for Course Reimbursements ONLY.  Insurance Reimbursements and questions can be directed to the BUSINESS office, Attn: Bonnie Benvissuto