The Educational Course Approval form is typically used for college credit courses. These courses are often used towards a lane change, which by contract, requires all courses to be pre-approved. 

(Refer to the MEA contract, Article XXXIV for further information on course approval qualifications.) 

Each fiscal year, by contract, ONE approved educational course can be submitted for reimbursement upon completion.

(Refer to the MEA contract, Article XXXIV for approved reimbursement amounts and Article VI, Section 5 for new language on course criteria for lane changes)

The course must show the following criteria in order to be reimbursed under the current fiscal year (FY27).

1. Pre Approval

2. Completed after July 1, 2026

3. Proof of completion with a grade of C or higher

4. Submitted to Central Office between  7/1/26 - 6/15/27

Instructions for COURSE Approval

1. Download and complete the Course Approval form. Sign and attach a course description.

   
   

2. Forward by email or interoffice both the form and course description to Dyana Bogdan at Central Office for approval.

3. Keep in mind that in order to be used for a lane change, upon completion courses must show a grade of C or higher.
   

4. Once your form has been signed by the Assistant Superintendent for Teaching and Learning, it will be scanned and emailed back to you for your records.

5. Please submit the payment receipt as soon as the course is approved in order to encumber the funds.

Allow 1-2 weeks for the approval process to be completed.

Instructions for COURSE Reimbursement

Submit the information below to Central Office, Attn: Dyana Bogdan by email or interoffice for an FY27 course reimbursement. 

• IMMEDIATELY UPON REGISTERING: A copy or screenshot of your payment receipt showing:

  • your name,

    course name and university/college

  • the amount paid and the date paid

  • method of payment

• ONCE COURSE IS COMPLETED: A copy of your final grade or transcript* showing:

  • your name - your grade (C or higher) - course name

  • name of the university/college

  • date the course was completed (semester and/or year)

    Grade must be received in Central office no later than 6/15/27** for an FY27 course reimbursement.

*Official transcripts are not required for a course reimbursement.

**Please keep in mind that interoffice mail may not be reliable when submitting paperwork within one week of the deadline date.

Once processed, reimbursements are mailed to your home address in approximately 3-4 weeks.