Congratulations on your new position! 

Prior to your first day of work, you must complete the Human Resources Onboarding process. Please complete the steps below so we can set up your employment and payroll records.

There are seven steps to the on-boarding process, please follow them in order:

Step 1.  Fingerprinting

Massachusetts law requires a national fingerprint-based background check (conducted by Identogo) for all public school employees.

If you were fingerprinted within the last 7 years with another Massachusetts school district, you will need to request a Letter of Suitability from that district. For further instructions on completing this process, click HERE

If you haven't been fingerprinted within the last 7 years, you should schedule your fingerprint appointment ASAP to avoid delays with your employment start date. You will need to bring your fingerprinting receipt to your HR Onboarding appointment

Minors (under 18) are not required to complete the fingerprinting process

Step 2. Complete the New Employee Onboarding Employment Forms

You will receive an email from HR@mansfieldschools.com with a link to complete these forms online
(It will take 15 - 20 minutes to complete these forms). 

Forms Include:

• CORI (Criminal Offender Record Information) (Not mandatory for anyone under 18 years old, however, as this is a required form, please write N/A in the Driver's License or ID # section as appropriate)

• Employment Application

• Affirmative Action Certificate

• Form I-9 (Employment Eligibility Verification)

• Form SSA 1945, (Social Security)

• W-4 Federal Tax Withholding

• M-4 Massachusetts State Tax Withholding 

• Direct Deposit Form

• Staff Emergency Information

• Policy Acknowledgment

No need to print - HR will have these forms ready at your Onboarding appointment. Any changes needed can be made during the appointment.

If you require hard copies of these forms, please contact Human Resources at 508-851-6409.

Step 3.  State Ethics and Conflict of Interest Training

Complete the required State Ethics and Conflict of Interest Training (it will take approximately 60 minutes to complete this training).

This training is mandatory for all Massachusetts public-sector employees.

https://massethicstraining.skillburst.com

Please use Internet Explorer or Mozilla Firefox to complete this training.

(You do not need to send HR a copy of your completion certificate)  

Step 4.  Mandated Training

You will receive login instructions from ArxEd by email once your MPS email account is active and you have completed the Onboarding process. 

Step 5. Immunization Records (Preferred by Not Required)

If you have copies, please upload or bring proof of the following immunizations to your HR Onboarding appointment:

• Hepatitis B

• MMR (Measles, Mumps, Rubella)

• Td (Tetanus)

• Varicella (Chicken Pox)

Step 6.  HR Onboarding Appointment

Schedule an HR Onboarding appointment within 72 hours after completing and submitting your forms by calling 508-851-6409 or by emailing hr@mansfieldschools.com

The following items are required for ALL new hires:

• Direct Deposit: Payroll requires ONE of the following to verify your bank routing and account number:

  • Copy of a voided check

  • Bank form

  • Deposit slip

  • Printed screen shot from a banking app

• I9 Identification Documents: 1 ID from List A OR 1 ID from List B and 1 ID from List C (Acceptable I9 ID's - click here) - Originals only. No expired documentation will be accepted.

• Work Permit: Only for minors under the age of 18

  • Work Permit Procedure

• Staff Photo ID:

  All employees (except coaches and students) will have their staff ID badge photo taken during the HR Onboarding appointment

• Full Time Employees: To enroll in health insurance and other benefits, bring

  • Birth Certificates for those who will be enrolled (including yourself)

  • Marriage License (if enrolling a spouse)

Step 7.  Retirement Systems

ALL New hires WILL be enrolled into one of the following retirement systems:

OBRA (part-time, temporary, seasonal employees working 19 hours or less):

• Form will be completed during HR Onboarding appointment

• Bring the name, date of birth (DOB), and social security number (SSN) for each beneficiary

Bristol County Retirement System (BCR) (non-teacher full time employee):

• Form will be completed during HR Onboarding appointment

• Bring a Birth Certificate or Unexpired Passport (required by BCR)

• Bring the name, date of birth (DOB), and social security number (SSN) for each beneficiary

Massachusetts Teachers Retirement System (MTRS) (full time teachers):

• After payroll sets up your MPS employment record, you will receive an email from MTRS to create or update your account information.

• No additional documents needed for HR Onboarding appointment.

• MTRS Flyer

A beneficiary is the person or people who receive the payout from a life insurance policy or retirement system pension upon the covered employee’s death. Example: Spouse, child, parent, sibling, or close relative.

Retirees - BCR or MTRS - Bring your most recent pension statement in order to opt out of paying into a retirement system

If you have any questions please contact Human Resources at 508-851-6409.